CP: Emergency Stores Plan

February 26, 2015

in Contingency Plan

A Contingency Plan (CP) for emergency stores will be a “continuity of function” type of plan. Generally, this plan addresses shortages of water and food supplies and other essential goods that may not be available after a big storm. There are other scenarios that can cause supply shortages and there are many different forms of supply chain failures. This plan could be adapted to those as needed. This can also be used as an “umbrella” plan that incorporates other sub-plans, such as CP: Electric Power Failure.

This CP might be related to the following scenarios and CPs:

  • BIG STORM
  • ELECTRIC POWER FAILURE
  • ELECTROMAGNETIC PULSE (EMP) AND SOLAR FLARES
  • TERRORIST STRIKE
  • WATER SHORTAGE
  • FOOD SHORTAGE
  • CP: EMERGENCY SURVIVAL Plan
  • CP: BUGOUT (evacuation) Plan
  • CP: HDARIO (Hunker Down And Ride It Out) Plan

CONTROLS (preventative measures and functions) from the following areas should be considered:

  • Planning
  • Resource Management
  • Key Resources and Backups
  • Process Improvement
  • Training and Awareness
  • Knowledge Management

INTRODUCTION
This contingency plan is designed to be used by itself primarily for an isolated water or food shortage emergency or as a sub-component to a larger master plan that may have emergency stores as one of many potential factors. The scope of the plan is concerned primarily with [insert location here – family residence, business office, etc] but could be expanded if needed. [location] involves food supply from [local supply chain outlets] and other supply chains.(see contact appendix for details).

No specific assumptions are made about status at the beginning of an outage, or the geographic scope or time-frame of any outage. These factors will require the plan to be adaptable to accommodate them as possible and practical. The plan should also consider long term outages and be able to adjust for long term failures with a follow up Contingency Plan for Production to replace storage items.

For water, this includes: rain collection, other water supply, filtering and purification, storage plan and water discipline plan.

For food, this includes: foraging, gardening, trapping and hunting, raising livestock, preparing food for storage.

IMPACT ANALYSIS
Areas of failed function:

  • WATER: drinking water, cooking, cleaning/hygiene
  • FOOD: food stores for eating
  • ENERGY: electricity from batteries, fuel for cooking, heating/cooling, generating
  • MEDICAL: first aid, antibiotics
  • PRODUCTION SUPPLIES: water collection materials, water purification materials, seeds, gardening tools, hunting/trapping tools, energy production (fuel and tools/materials)

Impact Matrix – create a matrix with analysis of the importance and impact of the failed function according to your environment and situation.

PROACTIVE ADJUSTMENT CONTROLS

  • PLANNING
    • Mission/Function/Process definition
    • Contingency Plan (this plan)
    • Impact analysis
    • Response plan
  • RESOURCE MANAGEMENT
    • Key resource list:
      • WATER
      • FOOD
      • ENERGY
      • MEDICAL
      • PRODUCTION SUPPLIES
    • Inventory of all supply items and resources
    • Water – stored water
    • Food – stored food
    • Energy – batteries, propane tanks, gasoline, wood, charcoal, matches/lighter, grill
    • Medical – first aid supplies, antibiotics
    • Production supplies
      • for water – collection devices, storage devices, transfer materials (pipes, hoses, buckets), filters, purification materials
      • for food – seeds, gardening tools, hunting/trapping tools, for livestock [starter stock, feed, pens, other materials
      • for energy – solar pv collectors, batteries, charge controllers, inverters, cables, solar thermal collectors
    • Testing of supply items and resources [on regular schedule]
  • PROCESS IMPROVEMENT
    • Process improvement plan
    • Metrics
    • Testing
  • TRAINING AND AWARENESS
    • Awareness
    • Training
    • Practice and drills
  • KNOWLEDGE MANAGEMENT
    • Knowledge Inventory (related to this plan)
    • Monitoring inventory status
    • Alerts and advisories (news)
    • Risk assessment

REACTIVE STRATEGY CONTROLS

  • Activation and notification plan
  • Conservation plan and checklist – a plan to minimize and prioritize the use of supplies, designates rationing of supplies, priority and schedule, arranged for use as a checklist
  • Production plan – a plan to replace supplies by producing new materials, including a list of necessary components and knowledge
  • Restore plan and checklist – a plan for returning to normal, priority and schedule, arranged for use as a checklist
  • Process improvement plan – process improvement methodology, tailored to collect data from this scenario, used to improve these processes, documented and included in this plan

CONTINGENCY PLAN

  • ACTIVATE AND NOTIFY
    • Warning notification – when the potential for a water or food shortage can be forecast, an early warning is to be distributed
    • Interval notification – when a supply shortage has existed for 3 days, a short term notification is distributed
    • When a supply shortage has existed for 10 days, a long term notification is distributed
    • When normal supply streams have been restored for 3 days, a notification of return to normal operations is distributed
    • All notifications are sent out to the word of mouth (person to person) communications tree list and to the SMS text message list (see appendix for both lists)
  • ADJUST
    • Prepare – as a routine process, check supplies. If a shortage warning is issued, prepare for a shortage using the conservation list to begin rationing and conservation measures.
    • Conservation – use the conservation and rationing plans to prioritize supply usage during the shortage.
    • Monitor – periodically update the inventory.
  • RESTORE – use the restore checklist to return to normal use according to priority and schedule. Use activation checklist for any notifications needed.
  • LEARN AND IMPROVE – take notes of processes that went well and problem areas. Apply process improvement plan to learn and improve. Feed back into training and practice.

NOTE – IT IS IMPORTANT FOR A PRINTED COPY(S) OF THIS PLAN TO BE EASILY AVAILABLE (during a supply shortage you may not want to use battery power to access or print a copy of the plan)

CONTINGENCY PLAN APPENDICES

  • Impact analysis
  • Inventory list
  • Plan activation checklist
  • Notification contact list
  • Conservation checklist
  • Restore checklist
  • Inventory inspection procedures

[NOTE – this contingency plan outline is laid out from the perspective of a family residence and is limited by that viewpoint and the authors experience. It should not be considered as comprehensive for every environment or circumstance and parts of it are not completed because they are dependent upon scenario specific components. The plan needs to be completed for the environment and circumstances in which it is intended to operate.]

RELATED ARTICLES:
Scenario: Big Storm
Scenario: ELECTRIC POWER FAILURE
CP: Electric Power Failure
Scenario: WATER SHORTAGE
Scenario: EPIDEMIC
JUMPSTART: Water1 – Overview
Extreme Water Conservation
Contingency Plan
Making a Contingency Plan
Negative Events vs Positive Events

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